Project Sourcing
From what the project needs to a clear, workable way forward
StellarHaus streamlines Asian sourcing by vetting suppliers and managing production from start to finish. Our milestone-based approach ensures expert oversight and verified results for confident project approval at every turn.
When you are the buyer or decision-maker
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You source for your own project, product development, or organization.
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You provide direct leadership for the engagement.
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You approve all samples, selected suppliers, and final orders.
Built around Your Role in the Project
You may control the purchase directly or lead the decision for a client.
From the start, we clarify who leads the design, approves the option, and makes the purchase.
Two ways clients engage
When you are guiding a client’s decision
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You oversee the design and specific product recommendations.
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We define and maintain clear design authority and purchasing roles.
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You ensure your client remains the official buyer and payer.
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We establish firm commercial approval boundaries from the start.
Project Workflow
How the Project Moves—and When it is Funded
One sourcing lifecycle, with clear engagement scopes and client-approved funding checkpoints.
01
Complimentary Entry
Sourcing Assessment & Selection
Sample Validation
Optional Product Development Support (If required)
Optional
02
Order-to-Delivery Coordination
At each funding checkpoint, the client reviews and approves the next project commitments through one coordinated schedule. StellarHaus service fees, manufacturer charges, and third-party service partner charges remain clearly identified, even when their invoices are issued and payable at different times.
Supplier negotiation may continue across Milestones 1–3.
Engagement Scope
Project Workflow
01
Tell us what you need
02
Preview the options
03
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Evaluate, sample, and select
04
Prepare the order
05
Coordinate production and delivery
04
No charge
M1 — Assessment Kickoff
Funds the approved assessment and selection engagement.
M2 — Sample Validation /Product Development
Funds approved samples, prototypes, testing, tooling, or additional development work when required.
M3 — Order Commitment
Funds the approved supplier deposit and activation of production coordination.
M4 — Pre-Shipment & Delivery Funding
Funds the supplier balance and approved inspection, freight, importing, customs, duties, warehousing, or delivery costs.
M5 — Delivery Closeout & Reconciliation
Addresses approved adjustments, credits, actual cost differences, and remaining project balances.
Funding Checkpoints
05
Levels of Customization
The appropriate sourcing path depends on how far the product moves beyond an existing factory offering.
Standard
An existing product from the factory’s catalog.
Configurable
An existing product using available sizes, finishes, materials, components, or other options.
Light customization
Limited changes requiring supplier review, revised documentation, or an adapted sample.
Deep customization
Substantial development involving drawings, engineering, prototypes, tooling, or certification review.
Product Development Support may apply
Product Development Support is separately scoped and approved when additional drawings, revisions, prototypes, tooling, engineering, or certification review are required.
What You Receive
Deliverables are organized around the work you approve. Open each engagement scope to see representative outputs.
Sourcing Assessment & Selection
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Structured project and sourcing requirements
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Proposed configuration and customization path
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Supplier and product comparison
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Feasibility review
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Preliminary commercial analysis
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Sample or prototype plan
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Risk review
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Sourcing recommendation
Sample Validation + Optional Product Development Support
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Sample, finish, mock-up, or prototype evaluation record
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Validation findings and required revisions
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Updated product and supplier comparison based on validation results
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Development documentation where included in scope
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Drawings, revisions, tooling, testing, or certification coordination records where required
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Approved configuration and client approval record
Order-to-Delivery Coordination
- Approved product specification and configuration
- Final quotation and order-readiness package
- Purchase-order preparation and supporting records
- Production schedule and progress updates
- Inspection and shipment-readiness records
- Import and logistics coordination records where included
- Delivery updates
- Issue or claim documentation
- Project closeout record
These are representative outputs. The project proposal or statement of work defines the exact deliverables for each engagement.
Clear Roles and Commercial Boundaries
StellarHaus leads the sourcing and coordination work. The client retains approval over major decisions, while suppliers and qualified providers remain responsible for the products and services they deliver.
Decision authority
Client or designated project entity
Approves suppliers, samples, orders, payments, shipment release, and major changes. Under the standard model, the client or its designated project entity normally remains the buyer.
Sourcing and coordination lead
StellarHaus
Leads sourcing, comparison, recommendations, negotiation support, documentation, order preparation, and coordination of production, pre-shipment inspection, delivery, and issue follow-through within the approved scope.
Product responsibility
Supplier
Manufactures and sells the goods and remains responsible for product information, samples, quotations, production, warranties, and corrective action under its agreements.
Third-party services
Selected service and logistics providers
Provide testing, importing, customs clearance, freight, warehousing, and delivery within their respective professional scopes and agreements.
Under the standard Project Sourcing model, StellarHaus leads sourcing and coordination without becoming the product seller, carrier, importer of record, customs broker, or payment custodian.